GIIS 2011

Author Instructions for Camera Ready Paper Submission

 

All authors are required to attend and present their paper(s).
"IEEE reserves the right to exclude a paper from distribution after the conference (e.g., removal from IEEE Xplore) if the paper is not presented at the conference." 

 

The following give you detailed instruction on how to prepare for your final camera-ready paper. These instructions are split on six critical steps:

1. Send your Registration,
2. Complete the Copyright Form
3. Submit the Copyright Form
4. Format final version of paper
5. Generate Xplore-compatible PDF Format Paper
6. Submit the Final PDF version on the JEMS system

Please be advised that failure to comply with all the required elements will lead to the removal of the paper from the technical program and the conference record.

Step 1: Send your Registration
For each accepted paper, at least one author must register at a FULL registration rate for the conference by July 10, 2011.
For registration information, go to: http://www.giis2011.org/GIIS2011/registration.htm

Step 2: Complete the Copyright Form
To complete the Copyright Form, you can use either the MS Word or the PDF versions.

1. MS Word version can be downloaded using the following link: IEEE CopyRight Form (doc)
2. PDF version can be downloaded using the following link: IEEE CopyRight Form (pdf)

Please make sure to correctly fill the paper title, list of authors and conference name, then sign the document.  

Step 3: Submit the IEEE Copyright Form
A scanned copy of the IEEE Copyright Form should be uploaded to the JEMS System: https://jems.sbc.org.br/home.cgi?c=1408
You must complete the copyright and upload it no later than July 10, 2011. This is mandatory in order to have your paper published in the conference proceedings as well as submitted to IEEE Xplore.

Step 4: Format final version of paper
Please read the reviews and follow the reviewers' recommendations for revising your final paper. To guarantee good quality proceedings contents, your paper must comply with the GIIS 2011 paper specifications. In particular, this means:

• Manuscript MUST follow IEEE Two-Column format with single-spaced, ten-point font in the text (see GIIS Templates in word and pdf format)
• The manuscript length is six (6) pages (Maximum 2 additional pages -> 8 pages in Total). All figures, tables, references, etc. are included in the page limit.
• Two-columns IEEE Conference style.
• PDF format only is accepted.
• Do NOT page number your manuscript.
• Do NOT apply security settings to your PDF file.
• Do NOT include hyperlinks in the document (e.g., clickable web site addresses in the references).
• Copyright notice is to appear at the bottom LEFT of the FIRST PAGE according to the guidelines set forth in the Cataloging/Copyright Instructions for an IEEE Conference Proceeding:

1. If authors are employed by the US Government, the notice is: U.S. Government work not protected by U.S. copyright
2. If authors are employed by a Crown Government (UK, Canada, Australia), the notice is: 978-1-4577-1261-6/11/$26.00 ©2011 Crown
3. For all other, the notice is: 978-1-4577-1261-6/11/$26.00 ©2011 IEEE

• Print out a hard copy of the paper for final content review. Review very carefully the formatting requirements. In particular, check acknowledgments, equations, and author affiliations.
• Papers MUST be submitted to JEMS in a PDF Format.

Step 5: Generate Xplore-compatible PDF Format Paper
IEEE is very strict about the requirements for converting application files or PostScript files to full-text PDF for inclusion in IEEE Xplore. The new IEEE Xplore Requirements for PDF will be enforced. All conference articles submitted for inclusion in IEEE Xplore must be in Xplore-compatible PDF format. You can find information about the paper verifications in the following:

 

Introduction to IEEE PDF eXpress
GIIS 2011 has registered for use of the IEEE tool: IEEE PDF eXpress.
According to the new IEEE Xplore Requirements for PDF, all conference articles submitted for inclusion in IEEE Xplore must adhere to the IEEE Xplore PDF specification for compatibility.
IEEE PDF eXpress is a free service to IEEE conferences, allowing their authors to make IEEE Xplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEE Xplore compatibility (PDF Check function).
It is important to note that submitting a file to IEEE PDF eXpress is only for creation of a compliant PDF file, you must still submit your final paper through JEMS.

Instructions for IEEE PDF eXpress

1. Access the IEEE PDF eXpress site

First-time users: Previous users, but using it the first time for a new conference: Returning users: a. Click "New Users - Click Here". a. Enter giis11x for the Conference ID, your email address, and enter the password you used for your old account. a. Enter giis11x for the Conference ID, email address and password. b. Enter giis11x for the Conference ID, your email address, and choose a new password. Continue to enter information as prompted. b. When you click "Login", you'll receive an error saying you need to set up an account. Simply click "Continue". By entering your previously used email address and password combination, you will enable your old account for access to this new conference. c. Check that the contact information is still valid, and click "Submit". c. You will receive online and email confirmation of successful account setup. d. You will receive online and email confirmation of successful account setup.

2. For each conference paper, click "Create New Title".

3. Enter identifying text for the paper (title is recommended but not required)

4. Click "Submit PDF for Checking" or "Submit Source Files for Conversion"

5. Indicate platform, source file type (if applicable), click Browse and navigate to file, and click "Upload File". You will receive online and email confirmation of successful upload.

6. You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed.

Options(choose one) If the PDF submitted fails the PDF check: If you are not satisfied with the IEEE PDF eXpress-converted PDF: If the PDF submitted passed the PDF Check, or you are satisfied with your IEEE PDF eXpress-converted PDF: Option 1 Submit your source file for conversion PDF Check, or by clicking Try again, then Submit Source Files for Conversion. Resubmit your source file with corrections (Try again, then Submit Source Files for Conversion) Option 2 Read the PDF Check report, then click "The PDF Check Report" in the sidebar to get information on possible solutions. Submit a PDF by clicking Try again, then Submit PDF for Checking Submit your IEEE Xplore compatible PDF file (step 6) Option 3 "Request Technical Help" through your account. "Request a Manual Conversion"through your account.

IEEE PDF eXpress converts the following file types to PDF: Rich Text Format Freelance (La)TeX (DVI and all support files required)* PageMaker FrameMaker QuarkXpress* Word Pro Microsoft Word WordPerfect * For documents created in formats that do not embed source files, include all support files with the final manuscript in a folder. Put this folder in a compressed archive for submission. If it is possible to embed images in the source document, you should do so to avoid potential issues, such as missing graphics. IMPORTANT: A DVI (DeVice Independent file) is required for LaTeX conversions, in addition to all associated image files. Make sure that your LaTeX system can output a DVI, otherwise it cannot be converted. Be sure also to check that your images are properly referenced, and that DVI can handle the image file types used (DVI does not handle some newer image types, such as *.png).

 

Step 6: Submit the PDF Paper File on the JEMS system
Your camera-ready paper(s) should be uploaded electronically through the JEMS system. Please update the author names, the title, and the abstract of your paper on JEMS system: https://jems.sbc.org.br/home.cgi?c=1408
To appear in the proceedings of the conference we must have the final version of your full camera-ready paper verified through IEEE PDF eXpress by July 10, 2011.
Preparation of Oral Presentations

An oral presentation consists of 25 minutes for presentation of the paper, including an overview of the problem, the novel approach in the paper and results. An additional 5 minutes are available for discussion with the attendees. The presenter should prepare a reasonable number of slides in their electronic document, so as not to exceed the 25 minutes time. Typically, one slide is presented in one minute. Additional illustrations could be prepared to support possible answers to attendees' questions.

 

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